
Take the H.E.A.T.
Problem: When an upset or angry client contacts your Agency over a mistake or misunderstanding, how your team reacts makes a difference. Through their behavior they will either escalate or de-escalate a potentially HEATED situation. The problem is many employees don’t have the confidence or skills to engage in “difficult” client situations. As a result, their reactions range from matching the client’s anger, being defensive, fearful, or avoiding the conflict by passing the individual on to someone else. These natural reactions cause clients to feel undervalued and frustrated, adding fuel to their fire.
Solution: Ensure everyone on your team has the skills, confidence, and language to successfully engage in difficult client situations. It’s why Dealing with Difficult Clients (Take the Heat) Training needs to be an essential part of every Agency’s commitment to providing their team with the skills to resolve conflicts.
Ensure that your team, who is often the first to hear client issues, has the confidence and skills to handle difficult client situations, without taking up more of your time!